.Minutes – LVH Management Meeting – at 7pm Tuesday 15 April 2025
1. Welcome
The chair thanked everyone for attending the meeting.
2. In Attendance
G Wright, J Humphrys, K McKenna, J McMahon, J Beck, I T Stroud, A August, M Davies, P Davidson, N Richardson.
Apologies
I Fordham
3. Minutes of the last meeting
Minutes of meetings on 18 March 2025 were approved and signed.
4. Matters Arising
5. Declarations of interest
6. Action Log
|
Date |
Action |
Person responsible |
Progress 15April 2025 |
|
New Actions from 19 November 2024
|
19.11.24 |
Replace the spotlight switches |
KM |
Whole panel needs replacing; waiting for electrician to source and give us a price for the work |
To be postponed as replacement not readily available |
New Actions from 18 February 2025
|
18.2.25 |
Ask plumber to check out pipe work feeding the radiator in the toilet |
KM |
Work carried out. Checking to ensure it has been completed satisfactorily |
Completed |
New Actions from 18 March 2025
|
18.3.25 |
New action relating to 2025/6 accounts IF to consider whether a reciprocal arrangement for the independent examination of accounts would be possible with another village hall of a similar size |
IF |
|
|
|
18.3.25 |
Arrange for stonework repairs to be completed and find out how long the work would take. |
KM |
Arrangements in place and timescales to be agreed |
|
|
18.3.25 |
Seek estimate for internal insulation from C.Darling and whether the work could be done at the same time as the drainage work by the front gate. |
KM |
Agreed mould will be treated; insulation fitted, and paintwork completed in August. The hall to be closed during that time. |
|
New Actions from 15 April 2025
|
15.4.25 |
Costs and details of producing annual accounts and completing an independent examination of accounts requested from Borders Community Action |
IF |
|
|
|
15.4.25 |
Notices of AGM placed on noticeboards & website |
JH |
|
|
|
15.4.25 |
Seek quote for refurbishing the floor |
JH |
|
|
7. Treasurer’s report
The profit and Loss account shows an operational surplus for year ended 31st March 2025 of £7054.01, plus donations of £2673, recovery of the wall accident excess of £250 and interest of £1908. This is a healthy way to end the financial year.
Northumberland Accountants have been appointed to produce our accounts and do the independent examination for the 2024/5 financial year.
We have been made aware of an opportunity for Borders Community Action to provide this service for us in the future.
Action taken – IF has requested costs and details of the service.
8. Power supply & energy update
No further update
9. Development Plan
Agreed: Add the renovation of the floor to the annual development plan.
Action: JH to ask person who last did the work for a quote
10. AGM arrangements
As in past years the AGM will take place at 7.30pm following the committee meeting. The committee meeting will resume afterwards if there is further business to complete.
Action: JH to place notice of AGM on noticeboards and request NR posts information on the website.
11. AOB
· Mr Barnes has been advised that the car park next to the Bowls Club is not suitable and not available to become a tennis court. The space available is not large enough for a full tennis court. It was initially set up as a car park with the flexibility to be used for fun as a short-term temporary measure to allow funds to be raised to build three-courts and set up a tennis club that could participate in competitions close to the cricket ground. Interest in doing this waned and the space was returned to the bowls club for sole use as a car park.
· PAT testing was completed, and equipment met the required standard. Thanks to KM for organising this.
· WI folded in March. There were too few members to make it viable.
· GW submitted a note of resignation to the committee. GW represented the Autumn Club which is no longer viable and has now folded. GW was thanked for his excellent contribution to the committee.
· NR gave notice of her intention to stand down in November.NR was thanked for the work she has undertaken, particularly on the website and for giving a good period of notice to allow the committee to find another person to take on the responsibility for keeping the website up to date.
The Meeting ended at 19.27 pm
All meetings start at 7pm
|
Tuesday 20th May 2025 (AGM) |
|
Tuesday 17th June 2025 |
|
Tuesday 15th July 2025 |
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Tuesday 19th August (if needed) |
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Tuesday 16th September 2025 |
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Tuesday 21st October 2025 |
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Tuesday 18th November 2025 |
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Tuesday 16th December (if needed) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….