LESBURY VILLAGE HALL
Minutes – LVH Management Meeting – at 7pm Tuesday 18 Feb 2025
1. Welcome
The chair thanked everyone for attending the meeting.
2. In Attendance
G Wright, J Humphrys, K McKenna, M Davies, N Richardson, J McMahon, J Beck, I Fordham, P Davidson, T Stroud
Apologies A August
3. Minutes of the last meeting
Minutes of meetings on 21 January 2025 were approved and signed.
4. Matters Arising
Some building review reports not yet submitted but would be completed soon.
5. Declarations of interest
None
6. Action Log
|
Date |
Action |
Person |
Progress 18 Feb 2025 |
|
New Actions from 19 November 2024
|
19.11.24 |
Replace the spotlight switches |
KM |
Whole panel needs replacing; waiting for electrician |
|
|
19.11.24 |
Check on the drainage channel in the yard |
KM |
Channel not long term- Other options on |
Completed |
New Actions from 21 January 2025
|
21.1.25 |
Contact IF re informing NCEL re decision |
JH |
|
Completed |
|
21.1.25 |
Options paper for dealing with water by |
KM |
Paper presented and one option agreed. |
Completed |
|
21.1.25 |
All information re review of the building |
All |
JH to collate for meeting; awaiting two |
|
New Actions from 18 February 2025
|
18.2.25 |
Final reports on building review to be |
MD TS |
|
|
|
18.2.25 |
Ask accountant for help with external |
JH |
|
|
|
18.2.25 |
Follow up work of roof surveyor |
KM & IF |
|
|
|
18.2.25 |
Instruct Chris D to fit drainage solution |
KM |
|
|
|
18.2.25 |
Ask plumber to check out pipe work |
KM |
|
|
|
18.2.25 |
Discuss building repair work with NE |
KM |
|
|
|
18.2.25 |
Report outcomes of discussion re tennis |
JB |
|
|
7. Treasurer’s report
The Profit & Loss is showing an operational surplus year to date of £5629.90, plus donations of £2673, recovery of the wall accident excess of £250 and interest of £1908. £6800 grant from community foundation towards the cost of building repairs.
To date, only one company is available to provide an external examination and present end of year accounts.
Action JH: to ask a retired accountant if she is willing to help and report to IF. Agreed: If no other option becomes available, continue with the current accountant.
8. Power supply & energy update
NCEL has been advised that we will join the project. Northumberland Estates have been informed and discussions are underway with a solicitor. A roof survey was carried out on 14th February 2025. However, there are concerns about its value and quality.
Action: IF and KM are following up with NCEL
9. Development Plan
Options were presented to resolve water collecting by the gate. Three solutions were considered, and paper circulated showing the most appropriate two. An estimate obtained for the selected proposal: to cut out concrete between stone gate pillar at front gate, fit a linear drain with a small grill opening connected to yard drain and concrete new gate way to stop water pooling.
Agreed: The estimate costing £387 was accepted.
Action: KM to ask the builder to carry out the work at a time that fits in with other work commitments.
Coldness in the toilet area is probably caused by a pipe running through the ceiling to the radiator causing an airlock. It may have a simple solution.
Action: KM to ask a plumber to investigate
10. Outcomes of the review of the premises
From the outcomes so far, all areas are covered in the current development plan.
Estimates and further discussions with builders have highlighted very different approaches to the work involved in external repairs. This has shown significant differences in costs. Before agreeing on a contract further advice from Northumberland Estates will be sought.
Action: KM to draw on expertise at Northumberland Estates to seek the best advice on the causes of damp/mould in the building and to recommend the most appropriate remedy.
Agreed: Defer decision to external repairs until expert advice is received.
11. Tennis Court/ Bowls car park
Bowls club has the power to decide on whether to allow the car park to become a tennis court. If the proposal is to do so, leasing
arrangements need to be discussed to ensure that responsibilities, liabilities and legal arrangements are clear and agreed with the V H Committee.
Action: JB to report to Bowls Club
12. AOB
JM reported that the W I is folding next month. The crockery is to be donated to the village hall for use on formal occasions. GW reported that the Autumn Club was struggling to continue.
The Meeting ended at 7.45 pm
All meetings start at 7pm
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Tuesday 18th March 2025 |
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Tuesday 15th April 2025 |
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Tuesday 20th May 2025 (AGM) |
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Tuesday 17th June 2025 |
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Tuesday 15th July 2025 |
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Tuesday 19th August (if needed) |
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Tuesday 16th September 2025 |
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Tuesday 21st October 2025 |
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Tuesday 18th November 2025 |
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Tuesday 16th December (if needed) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….