LESBURY VILLAGE HALL
Minutes – LVH Management Meeting – at 7pm Tuesday 21 January 2025
1. Welcome
The chair thanked everyone for attending the meeting.
2. In Attendance
G Wright, J Humphrys, K McKenna, M Davies, A August, N Richardson, J McMahon, J Beck
Apologies
I Fordham, P Davidson, T Stroud
3. Minutes of the last meeting
Minutes of meetings on 19 November 2024 were approved and signed.
4. Matters Arising
Clarification given in November relating to Bowls Club water meter.
5. Declarations of interest
6. Action Log
|
Date |
Action |
Person |
Progress 21 Jan 2025 |
|
New Actions from 19 November 2024
|
19.11.24 |
Provide options appraisal re solar panel/ |
IF &KM |
Paper to be circulated for Jan meeting |
Completed |
|
19.11.24 |
Replace the spotlight switches |
KM |
Whole panel needs replacing; electrician |
|
|
19.11.24 |
Seek tenders for the building work |
KM |
New specification to be sent to all |
Completed |
|
19.11.24 |
Check on the drainage channel in the yard |
KM |
Channel not long term, consider other |
|
|
19.11.24 |
Buy new Xmas Tree |
JM/ KM |
Put up tree & decorate |
Completed |
|
19.11.24 |
Organise inhibitor for heating |
KM |
|
Completed |
New Actions from 21 January 2025
|
21.1.25 |
Contact IF re informing NCEL re decision |
JH |
|
|
|
21.1.25 |
Options paper for dealing with water by |
KM |
|
|
|
21.1.25 |
All information re review of the building |
All |
JH to collate for meeting |
|
7. Treasurer’s report
Circulated prior to the meeting. The Profit & Loss figures show an operational year to date surplus of £4,614, plus donations of £2673, recovery of the wall accident excess of £250 and interest of £1908. Good interest on our saving account.
8. Power supply & energy update
Paper from KM. Range of questions were asked and answered about costs; income; contract implications; insurance; financial implications if Northumberland Community Energy Ltd (NCEL) folds. Given that the financial difference is slight between running this independently for 20 years and the offer from the co-op, it was agreed that NCEL was the best option. Further clarification to be sought in terms of
liability.
Agreed: Join NCEL for solar energy system for the Village Hall.
Action: JH to contact IF to clarify arrangements for conveying the decision to Fiona Knox.
9. Development Plan
Water by the gate. Clearing the weeds has helped but is not a solution given that the pavement is higher than the yard. Two potential solutions are being considered and KM is waiting for further information from a builder to finalise a paper on these options.
Action: KM to present options for resolving drainage problems by the main gate at next meeting.
10. Review ofthe building
To be completed by February meeting to feed into development plan and budget.
Agreed: information to JH by Sunday 16th February for collation.
11. Safeguarding policy
Minor amendments were made to the safeguarding policy. MD & KM agreed to have their telephone contact details included in the policy.
Agreed: safeguarding policy with minor amendments; review date January 2026
12. AOB
The accounts will need an independent examination. Quotes for the work to be sought.
The Meeting ended at 7.49pm
All meetings start at 7pm
|
Tuesday 18th February 2025 |
|
Tuesday 18th March 2025 |
|
Tuesday 15th April 2025 |
|
Tuesday 20th May 2025 (AGM) |
|
Tuesday 17th June 2025 |
|
Tuesday 15th July 2025 |
|
Tuesday 19th August (if needed) |
|
Tuesday 16th September 2025 |
|
Tuesday 21st October 2025 |
|
Tuesday 18th November 2025 |
|
Tuesday 16th December (if needed) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….