LESBURY VILLAGE HALL
Minutes – LVH Management Meeting – at 6pm Tuesday 16 July 2024
1. Welcome
The chair welcomed everyone to the meeting
2. In Attendance
J Beck, G Wright, J Humphrys, T Stroud, N Richardson, I Fordham, K McKenna
Apologies
P Davidson, M Davies, J McMahon, A August.
3. Minutes of the last meeting
Minutes of meetings on 18 June 2024 were approved and signed.
4. Matters Arising – None
5. Declarations of interest – no changes in Trustees submissions from last year
JH item 8
6. Action Log
Date | Action | Person responsible | Progress 16 July 2024 |
|
New Actions from 19 March 2024
19.3.24 | Contact toddler group leader re storage/ safety. Further discussion | MD | Blocks can be moved to the back of the store as only used once a year. | Completed |
New Actions from 18 June 2024
18.6.2024 | Go out to tender for batteries/ inverter | KM | Tender ready; short list of six within the NE. |
|
18.6.2024 | Seek approval from Northern Power Grid to use funds for batteries | IF/KM | Agreed in principle | Completed |
18.6.2024 | Contact PD & KM re bench restoration | JM | One bench ready; second underway. |
|
18.6. 2024 | Contact F. Lander to Confirm cancellation of concert. | JH |
| Completed |
New Actions from 16 July 2024
16.7.24 | Email to NCEL | JH | Offer declined |
|
7. Treasurer’s report
Very much as predicted; costs such as insurance are front loaded, but no concerns about current position. (Full reports submitted)
8. Power supply & energy update
Letter received from NCEL inviting the committee to be nominated to join the board. At this stage committee members are unable to take up the offer.
Action: JH to respond to thank NCEL for the offer and to decline the invitation.
9. Repairs & Maintenance-
Bat roost
The bat survey showed a roost below the water table. To gain listed building consent for repairs we are expected to produce a ‘method statement’ at a cost of £75 and pay a fee of £200 for a watching brief & site visit to meet the builder carrying out repair work on our behalf.
Agreed: to fund this within the repair work budget.
Benches
Thanks to PD for his work. One bench has been stripped and sanded down. The broken arm has been repaired and small areas of soft wood treated. Awaiting a light oak stain and yacht varnish. The other bench is dismantled ready for stripping.
10. Development Plan
Plan up to date; no further work to be completed this month.
11. Policies
Environment & Energy policy agreed- Next review July 2026
Finance: minor amendments agreed. Confirmed that IF, JH & JM are the current signatories for the account. Next review Sept 2025
12. Security
KM reviewed the premises in the light of an attempted break in at the bowls club. No action needed now, but this will be kept under review.
13. AOB
Thanks to everyone for rearranging the meeting with so little notice. May need to meet in August to review energy decisions if planning permission is given for solar panels.
The Coach donated over £300 to the hall from a fund-raising event. JM has thanked them.
The Meeting ended at 6.26pm
Dates of next meeting: Tuesday 20th August 2024 if needed
All meetings start at 7pm
Tuesday 20th August 2024 (if need) |
Tuesday 17th September 2024 |
Tuesday 15th October 2024 |
Tuesday 19th November 2024 |
Tuesday 17th December ( if need) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date…………………………………………………………...