Minutes – LVH Management Meeting – at 7pm Tuesday 15 July 2025
1. Welcome
The chair thanked everyone for attending the meeting including Julie Brett who is considering becoming a trustee.
2. In Attendance
J Humphrys, K McKenna, J McMahon, P Davidson, R Davidson, N Richardson, J Beck, T Stroud, I Fordham, R Davidson
Apologies
M Davies, A August
3. Minutes of the last meeting
Minutes of meetings on 17 June 2025 were approved and signed.
4. Matters Arising
None
5. Declarations of interest and update conflicts of interest
No declarations
6. Action Log
|
Date |
Action |
Person responsible |
Progress 15 July 2025 |
|
|
20.5.25 |
Seek advice on the best way to repair the damage in the corner of the yard |
KM |
Likely to be in August when stone mason is on site. |
|
New Actions from 17 June 2025
|
17.6.25 |
Make payment from funds to secure the Sunley grant |
IF |
Invoice for the work needed before grant can be claimed. |
|
|
17.6.25 |
Contact Borders group to see if they would complete the presentation of accounts as well as conduct the IE |
IF |
Borders group unable to help with this
|
Completed
|
|
17.6.25 |
Organise dates etc for children’s film week |
JH |
Dates forwarded to organisers and Hipsburn School |
Completed |
New Actions from 15 July 2025
|
15.7.25 |
Check with MD that Monday night Bridge is aware of hall closure |
JM |
|
|
|
15.7.25 |
Find out if listed building consent is needed for floor replacement |
JH |
|
|
|
15.7.25 |
Investigate suitable hand driers |
KM |
|
|
7. Treasurer’s report
The report was circulated prior to the meeting. Clarification was given on the timing of the report and payments of invoices. The year-to-date surplus of £595.17 excluding donations is much as expected.
8. Power supply & energy update
Sinton’s, legal advisers asked a series of questions relating to historic leases and to the impact of panels on the roof during adverse weather. They were referred to Northumberland Estates and NCEL respectively for responses.
9. Development Plan, cleaning & floor
Building work is scheduled for the first week in August and groups not represented on the committee been alerted about the closure w/b 4th. The Photographic group is aware of the need to access the kitchen via the chair store. The BALLance is likely to meet on Thursday if possible.
JM advised the cleaner not to clean on 3rd, but to clean thoroughly on 10th once the building work had been completed. NR offered to open the hall for the builder.KM will be contactable by telephone if needed.
Action: JM to check that the Monday evening Bridge group is aware of building work.
KM’s paper on the hall and supper room floor set out 4 options for consideration. After much discussion the committee agreed that light sanding (Option 3) would provide a very short-term solution, repairs /replacement of worn boards (Options 1 and 2) would require frequent and costly maintenance. Replacing the floor with a long-term, low maintenance material such as Karndean presented the safest option and best value for money.
Action: JH to find out if listed building consent is needed for Option 4 before a decision can be made.
Agreed: no maintenance on the hall floors this year.
10. AOB
An electrician will repair the emergency light that is not working and change the dimmer switch panel.
Cost of paper towels is over £400 per annum.
Agreed: should replace paper towels with electric hand driers.
Action: KM will investigate.
Roger Davidson confirmed he would become a trustee.
The Meeting ended at 19.40
All meetings start at 7pm
|
Tuesday 19th August (if needed) |
|
Tuesday 16th September 2025 |
|
Tuesday 21st October 2025 |
|
Tuesday 18th November 2025 |
|
Tuesday 16th December (if needed) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….