LESBURY VILLAGE HALL
Minutes – LVH Management
Meeting – at 7pm Tuesday 17 June 2025
1.
Welcome
The chair thanked
everyone for attending the meeting, particularly Roger Davidson, who may become
a trustee.
2.
In
Attendance
A August, J Humphrys, K McKenna, J McMahon, M Davies, N
Richardson, J Beck, T Stroud, I Fordham, R Davidson
Apologies
P Davidson
3. Minutes of
the last meeting
Minutes of meetings on 20 May 2025 were approved
and signed.
4. Matters Arising
None
5. Declarations of interest and update conflicts of interest
No declarations and no changes in Trustees lists submitted.
6. Action Log
|
Date
|
Action |
Person
responsible |
Progress 17 June 2025 |
|
New
Actions from 18 March 2025
|
18.3.25 |
New action relating to 2025/6 accounts IF to consider whether a reciprocal
arrangement for the independent examination of accounts would be possible
with another village hall of a similar size |
IF |
Warkworth considering this and will
advise TS if they are interested next year end. Close action & review later in the
year. |
Closed |
New
Actions from 15 April 2025
|
15.4.25 |
Seek quote for refurbishing the floor |
JH |
Further decision to be made about the
state of the floor which has implications for the cost. New action set |
Completed |
New
Actions from 20 May 2025
|
20.5.25 |
Offer of independent Examination and
review of development plan to be on the next agenda |
JH |
|
Completed |
|
20.5.25 |
Seek advice on the best way to repair the
damage in the corner of the yard |
KM |
Likely to be in August when stone mason
is on site. |
|
New
Actions from 17 June 2025
|
17.6.25 |
Make payment from funds to secure the
Sunley grant |
IF |
|
|
|
17.6.25 |
Contact Borders group to see if they
would complete the presentation of accounts as well as conduct the IE |
IF |
|
|
|
17.6.25 |
Organise dates etc for children’s film
week |
JH |
|
|
7. Treasurer’s
report
There
is a year-to-date loss of £438.74, excluding donations of £1550.95. This is the
effect of paying the annual bill for insurance at the beginning of the year; covered
by a donation from the Parish Council. The VHC thanked the PC for their ongoing
support. A grant payment of £17049 from
community lottery for building work was also received.
8. Power supply & energy update
Sintons,
NCEL solicitors, are forwarding a draft lease to review for the solar panels
and battery programme; once agreed and signed off by Northumberland Estates the
work should progress.
9. Development Plan
Grant funding
received for most of the work. There is
a slight shortfall of £151 to enable the committee to reach the target set to
unlock funding from Sunley Foundation.
The
contractor who examined the hall floor to quote for revarnishing noted that
part of the floor was in good condition and could be sanded to remove the
colour and revarnished, but the flooring in the lower part of the hall and
supper room was less likely to take deep sanding. The contractor will present other options for
the committee to consider.
Action:
approved payment of £151 comes from VH towards the development programme and to
enable the Sunley Grant to be released.
Agreed:
wait for further options from the flooring contractor before finalising the
work needed.
Building work
is scheduled for the first week in August and the hall will be closed during
that week, except for one event on the evening of 6th August.
10. Offer of independent examination of
accounts
May not be
cost effective to separate out the IE from the presentation of accounts. Borders group currently provide IE only.
Action:
IF to ask the Borders group if they would be willing to do both.
Highlights,
film for children, Mama Mia, Church Quiz
The Highlight
show ‘Graffiti Classics’ has been booked for 15 November 2025. Children’s
annual film festival is between 12 -28th November. The village hall
will offer two sessions for Hipsburn School, 19th November either am
or pm and pm 21st November. Proceeds from the raffle for Mama Mia (1st
November) will be donated to the village hall to help to cover any shortfall if
costs exceed income from tickets sales. The Church Quiz Night has been booked
for 4th October. If any committee members are present on the evening,
they will help.
Action: JH to contact film festival organisers and
Hipsburn School re film dates and The Church re quiz night.
11. AOB
None
The Meeting ended at 19.32
All meetings start at 7pm
|
Tuesday 15th July 2025 |
|
Tuesday 19th August (if
needed) |
|
Tuesday 16th September 2025 |
|
Tuesday 21st October 2025 |
|
Tuesday 18th November 2025 |
|
Tuesday 16th December (if
needed) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….