LVH Management Meeting March 2025

LESBURY VILLAGE HALL

 

Minutes – LVH Management Meeting – at 7pm Tuesday 18 Mar 2025

1.  Welcome

The chair thanked everyone for attending the meeting.

2.  In Attendance

G Wright, J Humphrys, K McKenna, J McMahon, J Beck, I
T Stroud, A August

Apologies

M Davies, I Fordham, P Davidson, N Richardson

3.    Minutes of the last meeting

         Minutes of meetings on 18 February 2025 were approved and signed.

4.    Matters Arising

Some building review reports not yet submitted but would be completed soon.

5.    Declarations of interest

None

6.    Action Log

Date

Action

Person responsible

Progress 18 MAR 2025

New Actions from 19 November 2024

19.11.24

Replace the spotlight switches

KM

Whole panel needs replacing; waiting for electrician to source and give us a price for the work

 

New Actions from 21 January 2025

21.1.25

All information re review of the building by 16th Feb

All

JH to collate for meeting; awaiting two outstanding reports.

Completed

 

New Actions from 18 February 2025

18.2.25	Final reports on building review to be submitted	MD TS	Received	Completed
18.2.25	Ask accountant for help with external examination & presentation of accounts	JH	Unable to help New action set	Completed
18.2.25	Follow up work of roof surveyor	KM & IF	Information forwarded to NCEL	Completed
18.2.25	Instruct Chris D to fit drainage solution by the gate	KM	Contract agreed	Completed
18.2.25	Ask plumber to check out pipe work feeding the radiator in the toilet	KM	Work carried out.  Checking to ensure it has been completed satisfactorily
18.2.25	Discuss building repair work with NE	KM	Helpful discussion leading to review of work to be undertaken	Completed
18.2.25	Report outcomes of discussion re tennis court to Bowls Club	JB	Unanimous decision that Bowls Club committee were not in favour of the car park becoming a tennis court.	Completed

 

New Actions from 18 March 2025

18.3.25	New action relating to 2025/6 accounts IF to consider whether a reciprocal arrangement for the independent examination of accounts would be possible with another village hall of a similar size	IF
18.3.25	Arrange for stonework repairs to be completed and find out how long the work would take.	KM
18.3.25	Seek estimate for internal insulation from C.Darling and whether the work could be done at the same time as the drainage work by the front gate.	KM

 

7.    Treasurer’s report

The profit and Loss account is showing an operational surplus year to date of £6204.83, plus donations of £2673, recovery of the wall accident
excess of £250 and interest of £1908. Healthy position as we approach year end.

8.   Power supply & energy update

Nothing new to report. There has been no contact from NCEL about the next steps.

 

9.   Development Plan – gable end and stone
repair work

Further examination of the stonework undertaken by Northumberland Estates has offered a sensible solution to resolve the problems relating to mould and possible water ingress.

Removal of moss and repointing to be completed. Improved internal insulation in the gable ends to be fitted before decoration of the hall.

Agreed: work to go ahead on this basis using grant funding.

Action: KM to find out if the internal work could be completed late July/August at a time when the hall is less busy.

KM to ask Chris D for a price for fitting insulation and whether it could be completed at the same time as the drainage work near the front gate.

 

10.  AOB

None

The Meeting ended at 7.25pm

All meetings start at 7pm

Tuesday 15th April 2025

Tuesday 20th May 2025 (AGM)

Tuesday 17th June 2025

Tuesday 15th July 2025

Tuesday 19th August (if needed)

Tuesday 16th September 2025

Tuesday 21st October 2025

Tuesday 18th November 2025

Tuesday 16th December (if needed)

These minutes represent a true and accurate record

 

Signed………………………………………………………

 

Chairman

Date………………………………………………………….