Minutes – LVH Management Meeting – at 7pm Tuesday 19th November 2024
1. Welcome
The chair thanked everyone for attending the meeting.
2. In Attendance
J Humphrys, K McKenna, A August, N Richardson, T Stroud, J McMahon, P Davidson, J Beck
Apologies
M Davies, G Wright, I Fordham
3. Minutes of the last meeting
Minutes of meetings on 15 October 2024 were approved and signed.
4. Matters Arising
5. Declarations of interest – None
6. Action Log
|
Date |
Action |
Person |
Progress 19 Nov 2024 |
|
New
Actions from 18 June 2024
|
18.6.2024 |
Go out to tender for batteries/ inverter |
KM |
Tender ready; short list of six within |
Closed |
New
Actions from 15 October 2024
|
15.10.24 |
Check suitability of storage space |
KM |
|
Completed |
|
15.10.24 |
Update Alcohol policy |
JH |
|
Completed |
|
15.10.24 |
Seek information from stonemason re gable end wall |
KM |
Information from builders not comparable; |
Closed |
New
Actions from 19 November 2024
|
19.11.24 |
Provide options appraisal re solar panel/ battery installation |
IF &KM |
Paper to be circulated for Jan meeting |
|
|
19.11.24 |
Replace the spotlight switches |
KM |
|
|
|
19.11.24 |
Seek tenders for the building work |
KM |
New specification to be sent to all |
|
|
19.11.24 |
Check on the drainage channel in the yard |
KM |
If channel is not effective, consider |
|
|
19.11.24 |
Buy new Xmas Tree |
JM/ KM |
Put up tree & decorate |
|
|
19.11.24 |
Organise inhibitor for heating |
KM |
|
|
7. Treasurer’s report
The report was circulated prior to the meeting. Finances are healthy and there were no questions about the report.
8. Power supply & energy update
In the light of the recent decision giving listed building and planning consent, an options appraisal comparing the Northumberland Community Energy Ltd option and using funding to set up an independent system was proposed.
Agreed: IF and KM to circulate an options appraisal paper with a view to deciding in January 2025 on the most cost effective and beneficial
approach to adopt.
9. Development Plan
Lighting
There are concerns about the spotlights being left on after events. The dimmer switches are not used very often.
Agreed: to replace current switches with on/off switches for the spotlights.
Action: KM to change the spotlight switches.
Repointing
New specification to be sent out seeking tenders for the work.
Action: KM to work on specifications and send out tenders for the work so that the
quotes given are comparable.
Yard drainage
GW cleared the weeds from the channel, and this seems to be effective.
Action: KM will check to see if clearing the channel has resolved the problem, if not consider other solutions.
10. Mobile cash/card machine
Mary H asked if the committee would consider having a card machine for hall events. It may be possible
but would need to link to a single account and would require a committee member to be present to operate the card machine.
Agreed: Not sufficient demand.
11. Christmas arrangements
JM and KM will put up the Christmas Tree and decorations, but a new Christmas needed. It would be sensible, for health & safety
reasons to have one that is pre-lit, easy to assemble and easy to store. JM’s research suggested a 7ft tree would cost in the region of £200.
Agreed: buy a new Christmas Tree
Action: JM to buy and organise the tree
12. AOB
· Plumbing now repaired but the plumber who drained the system did not replace the rust inhibitor, essential to keep the
system in good order. Cost expected to be £50 for inhibitor plus labour; hopefully under £150 .
Action: KM to organise
· PD asked if water for the bowls club was metered separately or if the bill was a proportion of the hall bill. JM confirmed that There is a meter in the feed to the bowls club that we use. The standing charges are shared 50/50 with the bowls club
· A minor accident occurred at the fundraising event in November resulting in a hospital visit and report to RIDOR; the
injuries were superficial and the report was not needed. Nothing could have been done to prevent the accident.
· No meeting in December, unless there is an emergency.
The Meeting ended at 7.47pm All meetings start at 7pm
|
Tuesday 17th December (if need) |
|
Tuesday 21st January 2025 |
|
Tuesday 18th February 2025 |
|
Tuesday 18th March 2025 |
|
Tuesday 15th April 2025 |
|
Tuesday 20th May 2025 |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….