LESBURY VILLAGE HALL
Minutes – LVH Management Meeting – at 7pm Tuesday 15 October 2024
1. Welcome
The chair thanked everyone for attending the meeting.
2. In Attendance
G Wright, J Humphrys, I Fordham, K McKenna, M Davies, A August, N Richardson, T Stroud
Apologies
J McMahon, P Davidson, J Beck
3. Minutes of the last meeting
Minutes of meetings on 17 September 2024 were approved and signed.
4. Matters Arising
Method statement from the ecologist who conducted the bat survey was submitted to NCC planning department on 2 September 2024.
5. Declarations of interest JH item 8
6. Action Log
Date | Action | Person responsible | Progress 15 October 2024 |
|
New Actions from 18 June 2024
18.6.2024 | Go out to tender for batteries/ inverter | KM | Tender ready; short list of six within the NE. Waiting for outcomes of planning. |
|
New Actions from 17 September 2024
17.9.24 | Report back to Church & shop | JM |
| Completed |
17.9.24 | Report back to member of art group | KM |
| Completed |
17.9.24 | New filter for water heater | PD |
| Completed |
New Actions from 15 October 2024
15.10.24 | Check suitability of storage space | KM |
|
|
15.10.24 | Seek information from stonemason re gable end wall | KM |
|
|
15.10.24 | Update Alcohol policy | JH |
|
|
7. Treasurer’s report
Profit & Loss, year to date shows a surplus of £2444, plus donations of £1874, plus recovery of £250 excess paid when there was an accident to the wall. Taking account of energy bills yet to be presented, the current financial position remains healthy.
8. Power supply & energy update
The work on solar energy and battery installation is in abeyance awaiting the outcome of a planning decision expected on 24th October 2024.
9. Development Plan
Plan up to date; no additional work has been identified for inclusion in the plan.
Hall documents that are held, but rarely needed could be stored in existing cupboards above the table store, thus avoiding additional work and cost.
Action: KM to check that the space is accessible and suitable.
10. Building repointing
Unfortunately, we were not successful in our bids for grant funding.
Agreed: leave the less essential repointing of the front of the building until next year. Use available funds to repair the supper room gable end where damp is causing a significant problem internally as well as externally.
Action: KM to talk about options to Brendan Teasdale, one of the contractors who bid for the work.
11. Policy on Alcohol
Agreed: policy accepted.
Action: JH to update agreed changes. Review date October 2027.
12. AOB
Church has booked dates for in the Village Hall for a series of services during the winter.
The Meeting ended at 7.24pm
All meetings start at 7pm
Tuesday 19th November 2024 |
Tuesday 17th December (if need) |
Tuesday 21st January 2025 |
Tuesday 18th February 2025 |
Tuesday 18th March 2025 |
Tuesday 15th April 2025 |
Tuesday 20th May 2025 |
These minutes represent a true and accurate record
Signed…………………………….…………………………
Chairman
Date………………………………………………………….