LESBURY VILLAGE HALL
Minutes – LVH Management
Meeting – at 7pm Tuesday 16 September 2025
1.
Welcome
The chair thanked
everyone for attending the meeting
2.
In
Attendance
J Humphrys, J McMahon, P Davidson, R Davidson,
T Stroud, I Fordham, M Davies, A August
Apologies
N Richardson, K McKenna, J Beck.
3. Minutes of
the last meeting
Minutes of meetings on 15 July 2025 were approved
and signed.
4. Matters Arising
Julie Brett declined becoming a trustee. Roger Davidson is standing down
The dimmer switches for spotlights have been replaced.
5. Declarations of interest and update conflicts of
interest
No declarations
6. Action Log
|
Date
|
Action |
Person
responsible |
Progress 16 September 2025 |
|
New
Actions from 20 May 2025
|
20.5.25 |
Seek advice on the best way to repair the
damage in the corner of the yard |
KM |
|
|
New
Actions from 17 June 2025
|
17.6.25 |
Make payment from funds to secure the
Sunley grant |
IF |
Invoice for the
work needed before grant can be claimed. |
Completed |
|
17.6.25 |
Contact Borders group to see if they
would complete the presentation of accounts as well as conduct the IE |
IF |
Borders group
unable to help with this
|
Completed
|
|
17.6.25 |
Organise dates etc for children’s film
week |
JH |
Dates forwarded to organisers and
Hipsburn School |
Completed |
New
Actions from 15 July 2025
|
15.7.25 |
Check with MD that Monday night Bridge is
aware of hall closure |
JM |
Were aware of
the closure. |
Completed |
|
15.7.25 |
Find out if listed building consent is
needed for floor replacement |
JH |
Advice from
Ninette Edwards discussed New action |
Completed |
|
15.7.25 |
Investigate suitable hand driers |
KM |
Driers
purchased, now ready to be fitted. |
Completed |
New
actions from 16 September
|
16.9.25 |
Seek LBC for the hall flooring &
sound out NE about the proposed work |
JH |
|
|
|
16.9.25 |
Check hall capacity for events |
IF/JH |
|
|
|
16.9.25 |
Identify income from Highlights |
IF |
|
|
7. Treasurer’s
report
Trading
surplus to end of August £137.9. Report
submitted in advance of the meeting and no questions for the treasurer.
8. Power supply & energy update
Progress
being made slowly. IF responded to solicitor’s questions and will seek a
progress report from them.
9. Development Plan update – floor &
interior decorating
Work
scheduled for August has been completed except for the floor. Advice given by
Ninette E is that we apply for Listed Building Consent (LBC) ourselves as there
is no cost and we have a good rationale.
Ninette said it was difficult to judge the outcome.
Agreed:
we should seek LBC
Action:
JH to seek views of NE and apply for LBC.
10. Policy
Review
Finance; no updates required. Fundraising minor changes agreed.
Agreed: both policies.
The Hiring policy will be reviewed next month. MD will
recommend minor changes, and we may wish to include information about the
capacity of the hall.
Action:
JH/ IF to refer to the fire report on hall capacity.
11. AOB
·
INTU film confirmed by Hipsburn Primary
School for19th and 21st November
·
Highlights and future events – Jan Taylor
standing down because of health issues.
Agreed:
Committee to consider if we want Highlights to continue and if so, identify
people who may be willing to organise and run these events for us.
Action
IF: to find out level of income generated by Highlights
·
Ballance offered to start their Thursday
night session earlier if this still allowed sufficient time for Bowls Club to
set up. Unfortunately, this is not
practical because of visiting teams.
·
Jenny Beck finished her term as Outdoor Bowls
representative and Peter Davidson will represent both indoor and outdoor bowls.
·
Discussion re the sensor that governs the
light in the toilet.
Agreed:
ask KM to check timing of the sensor and adjust if necessary.
The Meeting ended at 19.30
All meetings start at 7pm
|
Tuesday 21st October 2025 |
|
Tuesday 18th November 2025 |
|
Tuesday 16th December (if
needed) |
|
Tuesday 23rd January 2026 |
|
Tuesday 17th February 2026 |
|
Tuesday 17th March 2026 |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….