LESBURY VILLAGE HALL
Minutes – LVH Management Meeting – at 7pm Tuesday 21 April 2026
Welcome
- The chair welcomed everyone to the meeting and confirmed that Will Breitholtz has agreed to join the Trustees.
- In Attendance
M Davies, J Humphrys, J McMahon, T Stroud, Will Breitholtz and Observer: Brian Jackson (potential Trustee)
Apologies
None
- Minutes of the last meeting
Minutes of meetings on 17 March 2026 were approved and signed.
- Matters Arising
The chair formally welcomed Will to the Committee. Other items covered by the agenda
- Declarations of interest and update conflicts of interest
No declarations
- Action Log
Date | Action | Person responsible | Progress 21 April 2026 |
|
New Actions from 18 November 2025
18.11.25 | Seek new Trustees | All | Will Breitholtz & Brian Jackson will observe with a view to joining the committee. JH contacted the Parish Council re representation. |
|
New Actions from 17 February 2026
17.2.26 | Finalise painting spec & seek quotes for interior and exterior of the hall | KM & MD | Two quotes received; action closed following new instructions | Completed |
17.2.26 | Contact Ninette Edwards re LBC for floor | JH | Sent 17.2.26 Contacted March & April; awaiting response |
|
17.2.26 | Circulate Hallmark questions & contact CAN re assessment | JH | Dates 8th & 22nd April | Completed |
17.2.26 | Contact user groups to invite them to suggest new Trustees | MD | No suggestions received | Completed |
17.2.26 | Circulate draft flier re volunteering | JH | No comments received | Completed |
17.2.26 | Identify potential clubs/ events | All | Potential stained glass/ fusion course booked for June. Line dancing lead will make contact on return from holiday. |
|
New Actions from 17 March 2026
17.3.26 | Contact Northumberland Accountants | IF | Seek availability & cost for completing IE and Annual accounts | Completed |
17.3.26 | Quotes for work during August | KM | Two quotes for revised programme | Completed |
17.3.26 | Circulate summary of risk/ maintenance assessment | JH |
| Completed |
17.3.26 | Send word version of Trustees Pack to TS | JH |
| Completed |
17.3.26 | Complete Hall Mark folder for Trustees to review | JH |
| Completed |
17.3.26 | Volunteer leaflet to be circulated | JM, JH, MD |
| Completed |
17.3.26 | Investigate new alarm (CO2 /smoke) & cold area in toilets | KM | Two new alarms fitted and toilet area checked | Completed |
New Actions from 21 April 2026
21.4.26 | Contact PC re contribution to insurance | JH |
|
|
21.4.26 | Seek responses from painting companies. Circulate outcomes to Committee | KM
JH |
|
|
- Treasurer’s report
Profit & loss at the year end shows an operation surplus of £5263.46, subject to finalising with the accountant. This includes c£1500 interest from the Saffron account, and excludes donations of £1959.49
Northumberland Accountants appointed to prepare the presentation of the externally examined accounts for 2025-6.
Draft budget for 2026-7 was circulated prior to the meeting. No questions raised. IF confirmed that development work relating to painting and floor reparation were in a separate development budget.
Agreed: Budget adopted.
Insurance renewal was discussed and the premium is still competitive.
Agreed: Stay with same company
Action: JH to contact the PC to ask if support to meet insurance costs will be given.
- Power supply & energy update
It was confirmed during the Hallmark Assessment that planning/LBC was not needed for battery storage in the yard. Work with solicitors is continuing. NCEL not willing to give indemnity to cover the costs of removing the panels after 20 years if the company has folded at that time.
- Development Plan update
Two quotes at a similar price received for the interior and exterior painting tasks. Further questions to be raised to ensure the two quotes are comparable and to check if VAT is included. Also, find out expected timescales for completing the work. Both painting companies endorsed by NE
Action: KM to gather responses and possible recommendation to be circulated to Trustees to enable an informed choice to be made.
- Hallmark
The standard required to meet each of the three levels of Hallmark were reached. Certificates will be forwarded.
- Highlights
The Pocket Choral society had close to 50 attendees. It was well received, and as expected made a very small contribution to funds. Two people came forward to take on future events. JH and Mary H will try to arrange a meeting with them in the next few weeks.
- AGM Arrangements
The event will take place immediately after the next meeting.
- AOB
None
The Meeting ended at 7.34 pm
All meetings start at 7pm
Tuesday 19th May 2026 (AGM) |
Tuesday 16th June 2026 |
Tuesday 21st July 2026 |
Tuesday 18th August 2026 (if needed) |
Tuesday 15th September 2026 |
Tuesday 20th October 2026 |
Tuesday 17th November 2026 |
Tuesday 15th December 2026(if needed) |
Tuesday 19th January 2027 |
Tuesday 16th February 2027 |
Tuesday 16th March 2027 |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….