Minutes…..
Minutes – LVH Management Meeting – at 7pm Tuesday 20 January 2026
Welcome
- The chair welcomed everyone to the meeting, the first of 2026.
- In Attendance
M Davies, K McKenna, A August, J Humphrys, J McMahon, P Davidson,
T Stroud.
Apologies
I Fordham.
- Minutes of the last meeting
Minutes of meetings on 18 November 2025 were approved and signed.
- Matters Arising
Quotes received for the yard; now need to seek the most appropriate option and set this out in the development plan.
- Declarations of interest and update conflicts of interest
No declarations
- Action Log
Date | Action | Person responsible | Progress 20 January 2026 |
|
New Actions from 20 May 2025
20.5.25 | Seek advice on the best way to repair the damage in the corner of the yard | KM | Note from Kevin provided. | Completed |
New actions from 16 September
16.9.25 | Seek LBC for the hall flooring & sound out NE about the proposed work | JH | N Estates asked for preference and N Edwards will help with application. Reminder sent, waiting for response N Estates. |
|
New Actions from 21October 2025
21.10.25 | Seek cost of a gravel covering for the yard | KM | Several options for coverage which would be less than £2k | Completed |
21.10.25 | Draw up specification for painting the interior of the hall | MD | KM working on this |
|
21.10.25 | Seek 3 quotes for internal painting | KM | Three approved painters identified. | Completed |
21.10.25 | Recommend priority area for repair of external stonework | KM | Gable end and area around a lower ground ventilation point. | Completed |
21.10.25 | Thanks to Audrey M for donation | JH |
| Completed |
21.10.25 | Research suitable clock with funds from Audrey M | JM | Clocks selected | Completed |
21.10.25 | Review Hiring Agreement Form | MD | Form now superfluous | Completed |
New Actions from 18 November 2025
18.11.25 | Add ‘gravel for yard’ to agenda for January | JH |
| Completed |
18.11.25 | Finalise painting spec & seek quotes | KM & MD | Underway |
|
18.11.25 | Seek new Trustees | All | Ongoing, no progress to date |
|
18.11.25 | Purchase clocks Find Holmes’ dates | JM JH | Lovely thank you from family | Completed |
18.11.25 | Amend Hiring conditions if needed to reflect Contract Act 1999 | MD | In hand |
|
18.11.25 | Contact shop re decorations | JH |
| Completed |
- Treasurer’s report
Profit & loss at the end of December shows a surplus of £4112.28 excluding donations but including about £1500 interest from the Saffron Account.
- Power supply & energy update
Draft sub lease expected within a couple of weeks; we need to ensure we are comfortable with the terms set out by NCEL.
- Development Plan update – floor, internal decorating & front yard
The proposals for decorating, work on the front yard, and work on the floor, will be included in the development plan for the year. KM will put together a proposal setting out the approach to take with the decorating and the yard for the next meeting. The internal and external painting schedule will be split, with most work being done over the summer if possible.
Action: KM to prepare proposals
- Policy Review:
Agreed: Policies on Use of Internet, Safeguarding and minor amendments to bring our Data policy in line with the use of Xero.
- AOB
Agreed: Angle of spotlights to be changed to improve the quality of light for stitchers and art groups.
The Meeting ended at 7.45 pm
All meetings start at 7pm
Tuesday 17th February 2026 |
Tuesday 17th March 2026 |
Tuesday 21st April 2026 |
Tuesday 19th May 2026 (AGM) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….