LESBURY VILLAGE HALL
Minutes – LVH Management Meeting – at 7pm Tuesday 21 July 2026
Welcome
- The chair welcomed everyone to the meeting
- In Attendance
J Humphrys, J McMahon, B Jackson, T Stroud, K McKenna, Ian Fordham, W Breitholtz, M Thackara, P Davidson.
Apologies
M Davies
- Minutes of the last meeting
Minutes of meetings on 16 June 2026 were approved and signed.
- Matters Arising
- Declarations of interest and update conflicts of interest
No declarations
- Action Log
Date | Action | Person responsible | Progress 21July 2026 |
|
New Actions from 17 February 2026
17.2.26 | Contact Ninette Edwards re LBC for floor | JH
KM | Feedback so far suggests permission may not be given |
|
New Actions from 19 May 2026
19.5.26 | MT to provide personal data to IF for Charities Commission. | MT |
| Completed |
New Actions from 16 June 2026
16.6.26 | Confirm painting schedule with hall users Posters on outside noticeboards and film notice board | MD
|
| Completed |
16.6.26 | Draw up schedule to clear spaces and move equipment prior to painting starting 1st August | All |
| Completed |
16.6.26 | New DVD player bought | JH |
| Completed |
16.6.26 | Ask PD to advise on restoration of noticeboard | JM | Work done; restoration completed | Completed |
New Actions from 21 July 2026
21.7.26 | Post information about hall on social media |
WB |
|
|
21.7.26 | Transfer more funds from current to savings account | IF |
|
|
21.7.26 | Send out updates to trustees on scheduled tasks completed during August | JH WB | 1st August 2nd August onwards |
|
- Treasurer’s report
Profit & loss at the end of June is showing an operational loss of £234.41 excluding donations of £1690.52. Social media to be used to try to boost bookings and more funds to be placed in savings accounts to increase funds.
Action: WB to post information about day-to-day hall events on social media
IF to transfer more funds from current to savings account
- Power supply & energy update
No further progress; awaiting final work to be completed on the lease.
- Development Plan -clearing arrangements for August; flooring
Staring 1st August, each team to provide an update on work completed for next team. Anyone available during the week to help to complete outstanding tasks from the weekends.
Options on flooring will be reconsidered when a decision is received on listed building consent from the planning officer.
Action: JH to send out update on 1st August and WB to send out subsequent updates.
- Policies for review: Environment & Energy & Financial Policy & Procedures
Both policies agreed without change. The next review for Environment& Energy will be July 2028 and Financial Policy & Procedures will be reviewed September 2027.
- AOB
- Possible solution to concrete damage in the front yard being sought.
- Choir event raised £400 which will be donated to Village Hall
The Meeting ended at 7.41pm
There will be no meeting in August unless decisions relating to the installation of solar energy and batteries are needed.
All meetings start at 7pm
Tuesday 18th August 2026 (if needed) |
Tuesday 15th September 2026 |
Tuesday 20th October 2026 |
Tuesday 17th November 2026 |
Tuesday 15th December 2026(if needed) |
Tuesday 19th January 2027 |
Tuesday 16th February 2027 |
Tuesday 16th March 2027 |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….
.