Minutes – LVH Management Meeting – at 7pm Tuesday 16 June 2026
Welcome
- The chair welcomed everyone to the meeting
- In Attendance
M Davies, J Humphrys, J McMahon, B Jackson T Stroud, K McKenna
Apologies
P Davidson, Ian Fordham, W Breitholtz, M Thackara.
- Minutes of the last meeting
Minutes of meetings on 19 May 2026 were approved and signed.
- Matters Arising
Chris D will now start work in August 2026, not June as initially planned.
Brian Jackson confirmed that he will join the Village Hall Committee as a Trustee.
- Declarations of interest and update conflicts of interest
No declarations
- Action Log
Date | Action | Person responsible | Progress 19 May 2026 |
|
New Actions from 17 February 2026
17.2.26 | Contact Ninette Edwards re LBC for floor | JH
KM | Application submitted Visit from planning officer took place & more information has been supplied by KM as requested. |
|
17.2.26 | Identify potential clubs/ events | All | Stained glass/ fusion course booked for June. Assumed no interest from Line Dancing tutor. | Completed |
New Actions from 19 May 2026
19.5.26 | Advise on hall preparation for painting | KM | Plan discussed and agreed | Completed |
19.5.26 | Documents re being a Trustee & volunteer roles to MT | JH |
| Completed |
19.5.26 | MT to provide personal data to IF for Charities Commission. | MT |
|
|
New Actions from 16 June 2026
16.6.26 | Confirm painting schedule with hall users Posters on outside noticeboards and film notice board | MD
JH |
|
|
16.6.26 | Draw up schedule to clear spaces and move equipment prior to painting starting 1st August | All |
|
|
16.6.26 | New DVD player bought | JH |
| Completed |
16.6.26 | Ask PD to advise on restoration of noticeboard | JM |
|
|
- Treasurer’s report
Profit & loss at the end of May is showing an operational loss of £1224.82, excluding donations of £1690.52.
- Power supply & energy update
No further progress.
- Development Plan -painting update & DVD player
Plan for managing painting drawn up by KM was discussed. Groups will be asked to clear their equipment from the hall. The outside yard can be used for some equipment such as frames for the staging. BJ offered the farm as a backup if needed.
Agreed: Clearing 1st weekend of August. Schedule finalised at July meeting.
Action: MD confirm to all groups that equipment needs to be cleared.
Action: JH to put up posters on outside noticeboards and film board
The DVD player ceased working at the last film night and could not be repaired. A proposal was sent to the Treasurer, Chair, Vice Chair and Booking Secretary about replacing the DVD.
Agreed by correspondence: to buy a Panasonic UB820EBK at a cost of £349.
Action: JH purchased the new DVD player.
- AOB
The external noticeboard by the gate needs attention. PD to be asked to see if there was anything he could do to restore it before it was painted.
Action: JM to ask PD to advise on the external noticeboard.
The Meeting ended at 7.35 pm
All meetings start at 7pm
Tuesday 21st July 2026 |
Tuesday 18th August 2026 (if needed) |
Tuesday 15th September 2026 |
Tuesday 20th October 2026 |
Tuesday 17th November 2026 |
Tuesday 15th December 2026(if needed) |
Tuesday 19th January 2027 |
Tuesday 16th February 2027 |
Tuesday 16th March 2027 |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….