LESBURY VILLAGE HALL
Minutes – LVH Management Meeting – at 7pm Tuesday 17 March 2026
Welcome
- The chair welcomed everyone to the meeting.
- In Attendance
M Davies, J Humphrys, J McMahon, T Stroud. Observer: Will Breitholtz (potential Trustee)
Apologies
I Fordham, K McKenna, P Davidson.
- Minutes of the last meeting
Minutes of meetings on 17 February 2026 were approved and signed.
- Matters Arising
Covered by the agenda
- Declarations of interest and update conflicts of interest
No declarations
- Action Log
Date | Action | Person responsible | Progress 17 March 2026 |
|
New Actions from 18 November 2025
18.11.25 | Finalise painting spec & seek quotes for interior and exterior of the hall | KM & MD | Proposals prepared | Completed |
18.11.25 | Seek new Trustees | All | Will Breitholtz & Brian Jackson will observe with a view to joining the committee |
|
New Actions from 17 February 2026
17.2.26 | Finalise painting spec & seek quotes for interior and exterior of the hall | KM & MD | One quote received to date |
|
17.2.26 | Contact Ninette Edwards re LBC for floor | JH | Sent 17.2.26 Awaiting response |
|
17.2.26 | Circulate Hallmark questions & Contact CAN re assessment | JH | Dates 8th & 22nd April | Completed |
17.2.26 | Contact user groups to invite them to suggest new Trustees | MD |
|
|
17.2.26 | Circulate draft flier re volunteering | JH |
| Completed |
17.2.26 | Identify potential clubs/ events | All | Potential stained glass/ fusion course; line dancing |
|
New Actions from 17 March 2026
17.3.26 | Contact Northumberland Accountants | IF | Seek availability & cost for completing IE and Annual accounts |
|
17.3.26 | Quotes for work during August | KM | Seek revised quotes with new timetable |
|
17.3.26 | Circulate summary of risk/ maintenance assessment | JH |
|
|
17.3.26 | Send word version of Trustees Pack to TS | JH |
|
|
17.3.26 | Complete Hall mark folder for Trustees to review | JH |
|
|
17.3.26 | Volunteer leaflet to be circulated | JM, JH, MD |
|
|
17.3.26 | Investigate new alarm (CO2 /smoke) & cold area in toilets | KM |
|
|
- Treasurer’s report
Profit & loss at the end of February shows an operation surplus of £5440.97. This includes £1500 interest from the Saffron account, and excludes donations of £1959.49
We need to organise an independent examination and preparation of our annual accounts.
Northumberland Accountants
Agreed: Continue with Northumberland Accountants
Action: IF: To contact Northumberland Accountants and seek availability and cost for this work.
- Power supply & energy update
NCEL work progressing slowly. Nothing new to report
- Development Plan update – new proposal for decorating
The new proposal for painting setting out rationale for completing all the work in August, rather than a phased approached. (Paper circulated in advance)
Agreed: short closure is a sensible option as is extending package to cover all work.
Action: KM to take the proposed timetable forward and seek new quotes.
- Update risk/ policy maintenance checks:
Summary now completed.
Action: JH to circulate summary with the minutes
- Hallmark
TS has ensured Trustees folder is up to date.
Action: JH to send word version to TS for future amendments to be made
Dates suggested 8th and 22nd April if two dates are needed. Papers will be in a file which we hope will go into an accessible folder in drop box for assessors.
Action: JH to complete the folder and send give access to Trustees to check that all required information is included.
- Comments on volunteer leaflet
Agreed: All Trustees to be points of contact and info@lesburyvillagehall.co.uk
Action: Leaflet to Shop (JM) on noticeboards (JH); website & circulated to users (MD)
- AOB
- CO2 in working order. Investigate new combined smoke detector/ CO2 alarm
- Action: KM to research new combined alarm & make recommendation for best buy.
- Still concerns about heating in toilet
- Action: KM to follow up concerns about cold areas in toilet
The Meeting ended at 7.55 pm
All meetings start at 7pm
Tuesday 21st April 2026 |
Tuesday 19th May 2026 (AGM) |
Tuesday 16th June 2026 |
Tuesday 21st July 2026 |
Tuesday 18th August 2026 (if needed) |
Tuesday 15th September 2026 |
Tuesday 20th October 2026 |
Tuesday 17th November 2026 |
Tuesday 15th December 2026(if needed) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….