Minutes – LVH Management Meeting – at 7pm Tuesday 19 May 2026
Welcome
- The chair welcomed everyone to the meeting, especially Mark Thackara who has agreed to join the committee as the Parish Council representative.
- In Attendance
M Davies, J Humphrys, J McMahon, T Stroud, I Fordham, W Breitholtz, K McKenna and M Thackara.
Apologies
P Davidson and B Jackson (potential Trustee)
- Minutes of the last meeting
Minutes of meetings on 21 April 2026 were approved and signed.
- Matters Arising
None
- Declarations of interest and update conflicts of interest
No declarations
- Action Log
Date | Action | Person responsible | Progress 21 April 2026 |
|
New Actions from 18 November 2025
18.11.25 | Seek new Trustees | All | B Jackson will observe with a view to joining the committee. M Thackara will become the PC representative. | Completed |
New Actions from 17 February 2026
17.2.26 | Finalise painting spec & seek quotes for interior and exterior of the hall | KM & MD | Two quotes received; action closed following new instructions | Completed |
17.2.26 | Contact Ninette Edwards re LBC for floor | JH | Sent 17.2.26 Contacted March & April & May. |
|
17.2.26 | Identify potential clubs/ events | All | Stained glass/ fusion course booked for June. Waiting for Line dancing lead to make contact. |
|
New Actions from 17 March 2026
New Actions from 21 April 2026
21.4.26 | Contact PC re contribution to insurance | JH | Approved and paid by PC | Completed |
21.4.26 | Seek responses from painting companies. Circulate outcomes to Committee | KM
JH |
| Completed |
New Actions from 19 May 2026
19.5.26 | Advise on hall preparation for painting | KM |
|
|
19.5.26 | Documents re being a Trustee & volunteer roles to MT | JH |
|
|
19.5.26 | MT to provide personal data to IF for Charities Commission | MT |
|
|
- Treasurer’s report
Profit & loss at April £0.84 operation surplus; mainly because of bills at this time of year and a lower than usual income from clubs. Financial papers were circulated and an oral report given at the meeting. No questions for the Treasurer. No plans to raise hall fees at this stage, but income being monitored.
- Power supply & energy update
The design for solar energy and storage of batteries has been finalised. Still awaiting final sign off by solicitors before the work will start.
- Development Plan -painting update
Painting programme in place. Internal work to be completed in August and external work before the winter. Chris D will start work on general building work at the beginning of June. Strategy for emptying store cupboards and clearing areas ready for decorating will be drawn up.
Action: KM to advise on strategy.
- Policy – Conflict of Interest
Agreed: no amendments needed.
- AOB
None
The Meeting ended at 7.20 pm
All meetings start at 7pm
Tuesday 16th June 2026 |
Tuesday 21st July 2026 |
Tuesday 18th August 2026 (if needed) |
Tuesday 15th September 2026 |
Tuesday 20th October 2026 |
Tuesday 17th November 2026 |
Tuesday 15th December 2026(if needed) |
Tuesday 19th January 2027 |
Tuesday 16th February 2027 |
Tuesday 16th March 2027 |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….