Minutes – LVH Management Meeting – at 7pm Tuesday 18 November 2025
- Welcome
The chair thanked everyone for attending the meeting
- In Attendance
M Davies, K McKenna
J Humphrys, J McMahon, P Davidson, T Stroud.
Apologies
A August, N Richardson, I Fordham.
- Minutes of the last meeting
Minutes of meetings on 21 October 2025 were approved and signed.
- Matters Arising
Highlights sought their subscription for 2025 in February 2025.
Decided we would run this event for one more year but stop unless a volunteer agreed to run the event.
- Declarations of interest and update conflicts of interest
No declarations
- Action Log
Date | Action | Person responsible | Progress 18 November 2025 |
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New Actions from 20 May 2025
20.5.25 | Seek advice on the best way to repair the damage in the corner of the yard | KM | Note from Kevin provided. | Completed |
New actions from 16 September
16.9.25 | Seek LBC for the hall flooring & sound out NE about the proposed work | JH | N Estates asked for preference and N Edwards will help with application. Reminder sent, waiting for response N Estates. |
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New Actions from 21October 2025
21.10.25 | Seek cost of a gravel covering for the yard | KM | Awaiting cost. Will decide when to do this. |
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21.10.25 | Draw up specification for painting the interior of the hall | MD | Working with KM |
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21.10.25 | Seek 3 quotes for internal painting | KM | Three approved painters identified. |
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21.10.25 | Recommend priority area for repair of external stonework | KM | Gable end and area around a lower ground ventilation point. |
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21.10.25 | Thanks to Audrey M for donation | JH |
| Completed |
21.10.25 | Research suitable clock with funds from Audrey M | JM | Clocks selected | Completed |
21.10.25 | Review Hiring Agreement Form | MD | Form now superfluous | Completed |
New Actions from 18 November 2025
18.11.25 | Add ‘gravel for yard’ to agenda for January | JH |
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18.11.25 | Finalise painting spec & seek quotes | KM & MD |
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18.11.25 | Seek new Trustees | All |
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18.11.25 | Purchase clocks Find Holmes’ dates | JM JH |
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18.11.25 | Amend Hiring conditions if needed to reflect Contract Act 1999 | MD |
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18.11.25 | Contact shop re decorations | JH |
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- Treasurer’s report
The P&L for year to date shows an operation surplus of £1633.57, excluding donations of £1959.49. The report was circulated in advance of the meeting. No questions raised.
- Power supply & energy update
Progress continues to be slow. Apology received from solicitor promising action soon, but no progress made this month.
- Development Plan update – floor, internal decorating & front yard
Covering part of the yard in gravel appears to be the best option.
Agreed: work to go ahead, subject to cost. Decision to be made in January 2026
Action: JH add to agenda for January 2026
Three NE decorators have agreed to tender for internal repainting.KM and MD to work on specification.
Action: MD & KM to finalise specification and seek quotes
- Farewell to Nicola
Nicola sent the following message to JM & JH ‘Thank the committee members for making me so welcome. The past 5 years on the committee have been interesting, particularly the Green Energy initiative. I send everyone my best wishes for the future.’
The committee recorded thanks to Nicola for serving as a Trustee and for all her work. Thanks also to MD for taking over responsibility for the website.
Action: all to seek new Trustees to join the committee to help with responsibilities
- Decision on the use of funds from Miller Family
Hayley, Holmes daughter, confirmed that they would like to go with our suggestion and would love to be able to bring the family to see the clocks and inscription.
Action: JM to purchase the clocks
JH to identify Holmes date of birth/ death for the clock inscription.
- Policy Review
MD recommended that since Xero invoicing was introduced the need for a booking form has been superseded.
Agreed: the form no longer needed. Any compliance relating to Contracts (Rights of Third Parties) Act 1999 would be included in the Hiring Conditions.
Action: MD to make any changes needed to comply with legislation.
- The production on 15th November was attended by 58 people. It was a high-quality performance greatly enjoyed. Once Highlights fees were deducted £92.80 remained for the Village Hall. Fees for next year are likely to be requested in February.
Agreed: Run the programme for another year and no longer unless volunteers came forward to run subsequent events each year.
Intu film in place for 19th November 9.30am; 21st November 1.15pm
- AOB
- Water bill for Outdoor Bowls Club is higher than expected. It will be followed up in January 2026; likely to be because of estimated bill.
- Christmas Decorations will be put in place Sunday 30th November 2025
Action: JH to advise shop that they can put up decorations if they take them down immediately after the Christmas Fair event.
- No meeting in December
The Meeting ended at 7.45 pm
All meetings start at 7pm
Tuesday 23rd January 2026 |
Tuesday 17th February 2026 |
Tuesday 17th March 2026 |
Tuesday 21st April 2026 |
Tuesday 19th May 2026 (AGM) |
These minutes represent a true and accurate record
Signed………………………………………………………
Chairman
Date………………………………………………………….